Smart Institution

Institutional Trade Operations - Fetch to Custodian File, One Dashboard

The complete FII / MF / PMS desk for brokers
Live trade fetch during market hours, one-dashboard status pipeline (Authorise → STP → Confirm → CSV → Email), smart allocation with standing patterns & baskets, a high-performance parallel-safe contract engine, unlimited custodian export formats, and a full maker-checker audit trail on every change.

The Institutional Desk, End to End

Everything between the trade and the custodian file - fetch, process, allocate, number, authorise, STP, export and email - runs on one dashboard with a live status pipeline.

Trades stream in from Live Risk during market hours or from any exchange terminal file. The engine aggregates, numbers contracts and generates every custodian deliverable - while maker-checker, column-level audit and a pre-STP exceptions report keep the desk compliant.

Live Trade Fetch
Market-hours fetch with auto-processing & cutoff control
Status Pipeline Dashboard
Authorise → STP → Confirm → CSV → Email at a glance
Smart Allocation
Qty or %, standing patterns, basket allocation
Custodian Export Engine
Unlimited formats, drag-drop builder, sample-file scanner
Maker-Checker & Audit
Column-level old/new trail on every change
1 or 2-Server Deployment
Dedicated process server + main server posting

How Smart Institution Works

The institutional day, start to finish - on one dashboard

1. Fetch / Upload

Trades stream in live from risk during market hours, or from any exchange terminal file - with validation and built-in file help.

2. Process & Number

Trades aggregate per institution and contracts number instantly - set-based, parallel-safe, split by order, scrip or custodian per the template.

3. Allocate

Split executions across schemes by quantity, percentage, a saved standing pattern or a basket - one matrix, one click.

4. Authorise

Optional authorisation workflow with the exceptions board catching every setup gap before files are cut.

5. STP & Confirm

NSDL ISO/CSV, 6A/7A, OTR and DVP files generate per template - and the NSDL response file auto-confirms contracts back.

6. Export & Email

Custodian CSV/XLSX files render in each institution's own layout and email out automatically, stamped on the dashboard.

7. Post Accounts

One click posts the processed day to accounts - on the same box, or from the main server in a 2-server setup.

Operator Favourite

Smart Allocation

The institution's daily split instruction, executed in seconds - not retyped for an hour

One Matrix, Any Size
  • Every scrip of the day x unlimited target clients
  • Live leftover per scrip - over-allocation flags red instantly
  • Trade-exchange filter for merged NSE+BSE buckets
  • STP'd and authorised scrips protected automatically
Quantity or Percentage
  • Type absolute quantities, or one percent per scheme column
  • Quantities compute live, rounded down to whole shares
  • Rounding-residual rules: stay with parent, largest, or first
  • Over-100% blocked before processing
Patterns & Baskets
  • Standing patterns: save an institution's 40/35/25 once, apply daily
  • Basket allocation: model-portfolio sets x units per scheme
  • Different units to multiple schemes in one apply
  • Excel round-trip: export template, fill, import back
No Two Custodians Alike

Custodian Export & CSV Engine

Every institution gets its file, in its exact layout, without a developer in the loop

Format Builder
  • Drag-drop column builder - headers, masks, prefixes, widths
  • CSV, XLSX and fixed-width outputs, value mapping per column
  • Guided condition builder for data filters - no SQL typing
  • 160+ formats seeded; full change history with rollback
Sample-File Scanner
  • Upload a custodian's sample file - xls, xlsx, csv or txt
  • Instantly told which saved format matches, column for column
  • No match? A draft format auto-builds with recognised columns pre-mapped
  • The sample's own data shows beside each column while you verify
Deliver & Govern
  • Per-template email of contract and CSV files to institutions
  • Ad-hoc export by date, template or client - any format, any time
  • Formats and templates transfer between installations as JSON
  • Export log + dashboard stamps: what went, where, when

Core Features

Comprehensive institutional management capabilities

Live Trades & File Uploads

  • Market-hours trade fetch from Live Risk with pending-order view
  • Auto-processing of exactly the clients fetched
  • One screen for every exchange file - NSE/BSE Cash, FNO, CD, MCX, SLBM, GETS
  • Built-in file-format help per upload type
  • Client / settlement / duplicate-bill validation before import

Operations Dashboard

  • Status funnel: Pending Autho → Authorised → STP → Confirmed → CSV → Emailed
  • Re-export-needed detection when trades change after STP
  • Segment / template / client / scrip filters with drill-downs
  • Non-registered client alert straight from the trade files
  • Contract, client and template level views

One-Click Change Presets

  • Client change, custodial change, contract-no change
  • Market rate change & reset, manual / system brokerage
  • Trade delete with STP protection
  • Template change with pending-approval flow
  • Every preset re-aggregates and recalculates automatically

Smart Allocation

  • One matrix: every scrip x unlimited target clients
  • Quantity or percentage entry with rounding-residual rules
  • Standing patterns - record an institution's split once, apply daily
  • Basket allocation - model-portfolio sets x units per scheme
  • Excel round-trip: export template, fill, import back

Contract & STP Engine

  • Set-based, parallel-safe contract numbering - built for 30-lakh-trade days
  • Contract split by order / scrip / custodian / buy-sell per institution
  • Multi-date contract generation in one run
  • NSDL ISO & CSV STP formats, 6A/7A, OTR, DVP files
  • STP Response import - NSDL status file auto-confirms contracts

Custodian Export Engine

  • Unlimited custodian CSV / XLSX formats with drag-drop builder
  • Sample-file scanner - upload a custodian's file, get the matching format or an auto-drafted new one
  • Per-template email of contract & CSV files to institutions
  • Ad-hoc export by date / template / client
  • Format transfer between installations + full change history with rollback

Masters & Client Updation

  • Template master - brokerage, STP format, contract split, email per institution
  • Client updation focused on exactly the fields the institutional flow uses
  • Scrip masters: CRTS, Bloomberg, SBIMF, RIC & SEDOL with file import
  • Template copy and JSON transfer between servers
  • Bulk institutional client import

Governance & Audit

  • Maker-checker per master - switchable, audit works with it ON or OFF
  • Column-level old/new audit trail on every change
  • Masters change log viewer with filters
  • Back-date lock - older working dates become view-only
  • Authorisation & confirmation workflow, toggleable per installation

Pre-STP Exceptions Report

  • 14 health checks before a single STP file goes out
  • Missing template, UCC, CP code, SEBI regn, custodian ids
  • CP mismatch trade-vs-master, non-registered clients
  • Contract number gaps, missing ISINs, both-side scrips
  • Red / green board with one-click drill to the exact rows

Built for Scale & Control

1 or 2-Server Deployment

  • Single server: fetch, process and post accounts in one box
  • 2-server: a dedicated Process server keeps market-hours load off the main back office
  • Main server pulls processed data and posts accounts in one click
  • Menus and permissions adapt automatically to the server's role
  • Parallel multi-threaded processing - clients process side by side safely

Settings-Driven Operations

  • Trade fetch cutoff timing per installation
  • Back-date lock - N days back becomes view-only
  • Authorisation workflow and maker-checker per master, switchable
  • Contract number series options per installation
  • Dynamic reports and MIS on all institutional data

Built For Every Desk Role

Institutional Desk Operator

Fetch, allocate with a saved pattern, authorise and cut every custodian file before the custodian calls - the whole day from one dashboard, with the status funnel showing exactly what is left.

Back-Office Head

Volume without drama: parallel processing sized for 30-lakh-trade days, an optional dedicated process server, back-date locking, and one-click posting to accounts when the day is clean.

Compliance & Audit

Maker-checker where you want it, a column-level old/new trail on every change whether it is on or off, the exceptions board before files leave, and rollback history on export formats.

Key Benefits

Minutes, Not Hours

Standing patterns and basket allocation replace daily re-typing; one-click presets recalculate everything automatically. The whole day closes from one dashboard.

Zero Bad STP Files

The 14-check exceptions board catches missing templates, UCCs, CP codes, SEBI numbers and ISINs before a single file leaves the desk.

Built for Volume

Set-based, parallel-safe processing engineered for 30-lakh-trade days, with an optional dedicated process server keeping market hours smooth.

Audit-Ready Always

Every change - who, when, old value, new value - is recorded column by column, with maker-checker on or off. Rollback history on export formats included.

Every Exchange, Every Custodian

NSE, BSE, MCX, CD and SLBM segments in one flow; unlimited custodian formats - and the sample-file scanner onboards a new custodian's layout in minutes.

Straight to the Institution

Contract notes and custodian CSVs generate and email per institution automatically - and the NSDL response file confirms them back without manual ticking.

Transform Your Institutional Operations

Contact us to discover how Smart Institution can streamline your workflows

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